AI and Businessmap: From Chat Assistant to Coordination Partner

This Webinar will be held in German language. An English Version will be held on March 17th.

AI is everywhere - summarising your documents, drafting your emails, answering your questions. But here's the problem: it's usually all personal. One person, one prompt, one answer. Meanwhile, the coordination challenges that actually slow organisations down - aligning priorities across teams, keeping projects and BAU (business as usual) work flowing, making decisions on current data instead of last month's export - remain bottlenecked.

In this webinar, we open up our own setup and show you how we've connected AI directly to Businessmap - not as a chatbot on the side, but as a co-worker and sparring partner that works both IN the system and ON the system, inside the platform where our work actually happens.

What we'll walk you through:

• Businessmap's native AI capabilities and automation options
• Meet Flo: our AI assistant built on Claude, connected to Businessmap via its native MCP server. Flo has its own Businessmap account and works directly with our boards, cards, subtasks, and workflows - inside the platform, not alongside it
• How we use n8n and other workflow tools to orchestrate AI actions across Businessmap and the rest of our toolstack
• How we keep it reliable: clear guardrails so AI coordinates and decides, while structured workflows control what actually happens in our systems. Anyone who's used AI knows it can confidently get things wrong - we'll show how we've addressed that
• How we built an advanced planning add-on for Businessmap - including Gantt charts, capacity management, CCPM buffer tracking, and dependency visualisation - using AI-assisted development, and how we use it internally to manage our own project portfolio
• Honest lessons: what works, what doesn't, and where the real gains come from

This isn't a theoretical presentation about AI in project management. It's a practitioner walkthrough of a working setup, built on a platform you already know.

Whether you manage projects or BAU work in Businessmap, this session gives you a first-hand look at what becomes possible when AI moves from a chat window to the centre of how you work.

Please address any questions to: mathias@xuviate.com